Tag Archives: on premise security

Cloud vs. On-Premise ERP: What to Consider When Evaluating Data Security

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As businesses research ERP systems, data security is often one of the most critical – and complex – factors in the decision-making process. Whether you’re a manufacturer, distributor, service provider, or nonprofit, your financial and operational data is a core asset. Choosing the right ERP platform isn’t just about features – it’s also about trust, control, and risk.

If you’re evaluating ERP solutions like AccountMate, one of the decisions you’ll need to make is how the system will be deployed: in the cloud or on-premise. Each option comes with distinct security implications. Understanding the trade-offs between them can help you choose the approach that best fits your organization’s needs and capabilities.

On-Premise ERP: Maximum Control, Maximum Responsibility

With an on-premise ERP deployment, you host the system on your own servers and manage the infrastructure internally or through a third-party IT firm. This option often appeals to companies that require full control over their systems – whether for compliance reasons, internal policy, or industry-specific security requirements.

Security strengths of on-premise ERP include:

  • Complete control over physical hardware, firewalls, and network configuration.
  • Customizable security policies that can be adapted to unique business processes.
  • Direct oversight of data storage, access, and backup practices.

However, this level of control comes with significant responsibility. If your internal IT team isn’t equipped to manage cybersecurity risks proactively, you could be exposed to breaches, data loss, or compliance violations.

Risks to consider:

  • Manual patching and updates, which can create vulnerabilities if delayed.
  • Higher risk of downtime or data loss without robust backup and disaster recovery systems.
  • Internal threats or human error from misconfigured access or weak user policies.

Cloud ERP: Shared Responsibility and Built-In Safeguards

Cloud-hosted ERP platforms shift part of the security burden to a third-party provider. With AccountMate’s authorized hosting partner, your ERP system is run on secure infrastructure maintained by professionals with dedicated cybersecurity expertise.

Cloud ERP security advantages:

  • Automatic updates and security patches, reducing the risk of unpatched vulnerabilities.
  • Enterprise-grade firewalls, encryption, and monitoring typically included.
  • Scalable backup and disaster recovery, often with geographic redundancy.

Still, moving to the cloud introduces a different set of considerations. You’ll want to understand how your hosting provider handles data ownership, compliance requirements, and breach response procedures.

Questions to ask when evaluating cloud ERP hosting:

  • Is the hosting provider certified?
  • Where is your data stored – and under what jurisdiction?
  • How are user access and authentication managed?

How AccountMate Fits In

AccountMate offers both cloud-hosted and on-premise ERP deployment options, giving prospective clients the flexibility to choose the model that aligns with their business priorities. Some organizations prioritize control and customization and prefer to host their system on-site. Others favor the scalability, convenience, and hands-off security benefits of a hosted environment.

Whichever path you’re considering, AccountMate emphasizes strong data governance, granular user controls, and compatibility with external security protocols. The platform is built to accommodate the evolving needs of businesses that take data protection seriously.

Making a Security-Smart ERP Decision

The reality is that neither cloud nor on-premise ERP deployment is inherently more secure – each has strengths and vulnerabilities. What matters most is whether the model you choose matches your organization’s risk tolerance, compliance requirements, and internal IT capabilities.

If you’re in the process of evaluating ERP solutions like AccountMate, we encourage you to ask detailed questions about deployment models, security features, and data protection strategies.

To get started with AccountMate, you need to work closely with experienced ERP consultants who can guide you through the selection and implementation process, ensuring that your ERP system aligns with your business’s immediate needs and long-term vision.

Are you considering a new ERP system? Contact our experts! We have local solution providers who can help you navigate the process. Contact us now or call 707-774-7537 to talk to someone about your specific needs.

How to Secure Your ERP System Against Internal and External Threats

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Securing your ERP system against internal and external threats is crucial for protecting sensitive business data and ensuring operational continuity. Internally, threats can stem from user error, unauthorized access, or disgruntled employees, making role-based permissions, regular audits, and user training essential. Externally, cyberattacks such as phishing, ransomware, and data breaches continue to rise, requiring strong firewalls, data encryption, multi-factor authentication, and up-to-date software patches. A comprehensive security strategy should include continuous monitoring, regular backups, and a clear incident response plan. By proactively securing your ERP system, you safeguard your organization’s financial and operational integrity.

Whether you’re running your ERP software on-premise, in a hosted environment, or in the cloud, the system’s access to financials, inventory, payroll, and customer data makes it a high-value target – for both internal misuse and external cyberattacks.

Here’s how you can protect your ERP system from potential threats:

1. Use Role-Based Access Control (RBAC) Wisely

Why it matters: Not every user needs full access to every module.

Built-in access rights management lets you control who can view, edit, or delete information at a granular level. Use it to restrict access by department, job function, or user. For example, AP clerks shouldn’t be able to modify GL accounts, and warehouse staff shouldn’t view payroll data.

Best practice: Periodically review user permissions, especially after staffing changes or internal audits.

2. Enforce Strong Authentication Policies

Why it matters: Weak credentials are one of the most common entry points for attackers.

Allowing administrators to enforce strong password rules like multi factor authentication (MFA) – take full advantage of this. Require strong passwords and change them regularly, especially if you’re using a remote desktop or cloud-hosted version of your ERP software.

3. Monitor and Audit User Activity

Why it matters: Internal misuse often goes unnoticed without proper oversight.

Your ERP software should log key system activities like logins, transaction entries, and system modifications. Regularly audit these logs to detect anomalies – like after-hours data exports, unauthorized voids, or configuration changes.

4. Keep Your Software Updated

Why it matters: Security vulnerabilities in ERP systems and databases are often exploited when patches are delayed.

Stay current with service packs and updates. Your ERP provider should periodically release versions and service packs that contain enhancements and fixes.Also ensure your Microsoft SQL Server operating systems receive regular security patches. Outdated database engines and servers can expose your ERP to risks.

Pro tip: Test patches in a development environment before applying them to live systems to avoid disruption.

5. Train Employees on ERP and Cybersecurity Awareness

Why it matters: Most breaches result from user error, not technical failure.

Educate your users on how to avoid phishing emails, create secure passwords, and recognize suspicious activity. Train employees to follow internal procedures for approvals and data entry to prevent fraud or errors.

6. Maintain Regular Backups and a Recovery Plan

Why it matters: If disaster strikes, your ability to recover is everything.

Work with your provider or IT team to ensure your ERP data is backed up daily, encrypted, and stored securely – ideally off-site or in the cloud. Regularly test your ability to restore data from backups, not just whether the files exist.

7. Conduct Periodic Security Reviews

Why it matters: ERP environments evolve – so should your security posture.

Regularly assess risks, review access logs, validate that permissions are up to date, and test your incident response plan. If you’ve heavily customized your ERP system, involve your solution provider in the review to ensure no vulnerabilities were introduced through code.

AccountMate ERP Offers Powerful Security

AccountMate’s strength lies in its flexibility and control – but with great control comes great responsibility. Securing your ERP system isn’t a one-time task; it’s an ongoing process that blends software, people, and policy. Some specific key features are that AccountMate logs key system activities through Track User Access and Audit Trail features. If you’re using customizations, you can ask your AccountMate Solution Provider to build alerts for suspicious activity into your workflow. By proactively securing your AccountMate ERP environment, you protect your business operations, your financial data, and your reputation.

To get started with AccountMate, you need to work closely with experienced ERP consultants who can guide you through the selection and implementation process, ensuring that your ERP system aligns with your business’s immediate needs and long-term vision.

Are you considering a new ERP system? Contact our experts! We have local solution providers who can help you navigate the process. Contact us now or call 707-774-7537 to talk to someone about your specific needs.

Internet Security: Striking the Balance Between Convenience and Risk in SaaS Accounting Software

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Are you concerned about your business’s cybersecurity?

The advent of the internet has ushered in an era of unprecedented connectivity and convenience for businesses. The rise of Software as a Service (SaaS) solutions, including cloud-based accounting software, has significantly streamlined various business processes. However, concerns surrounding internet security have led some to question whether the phrase “internet security” is an oxymoron. While SaaS accounting software undoubtedly offers numerous advantages, it’s essential for businesses to recognize that it also comes with inherent risks.

In this article, we’ll explore how SaaS accounting software can increase business risk and why businesses should consider more secure options like on-premise software.

  1. Data Vulnerability in the Cloud

One of the most significant concerns with SaaS accounting software is the vulnerability of sensitive financial data stored in the cloud. As businesses increasingly rely on external cloud service providers, they entrust critical financial information to third-party servers, potentially exposing it to cyber threats and unauthorized access.

On-Premise Security Advantage: On-premise accounting software allows businesses to maintain direct control over their data, residing within their own infrastructure. This localized approach reduces the risk of data exposure to external entities and provides an additional layer of security.

2. Cybersecurity Breaches and Data Loss

The cloud’s centralization of data makes it an attractive target for cybercriminals seeking to exploit vulnerabilities and execute data breaches. Even with stringent security measures in place, no system is entirely immune to the evolving tactics of cyber threats.

On-Premise Security Advantage: With on-premise software, the responsibility for data security lies solely with the business itself. This direct control enables companies to implement customized security protocols and continuously adapt to emerging threats.

3. Compliance and Regulatory Challenges

Certain industries, such as finance and healthcare, are subject to strict regulations concerning data privacy and security. When using SaaS accounting software, businesses must ensure that the chosen provider complies with these industry-specific regulations.

On-Premise Security Advantage: On-premise software gives businesses more control over compliance efforts, allowing them to tailor security practices to meet specific industry standards and ensure regulatory compliance.

4. Dependence on Internet Connectivity

SaaS accounting software relies entirely on internet connectivity. Any disruptions in the internet connection can hinder access to critical financial data and disrupt accounting operations, potentially causing delays and financial losses.

On-Premise Security Advantage: On-premise software provides users with consistent access to their data without dependency on external factors like internet connectivity. This mitigates the risk of downtime due to internet outages.

Internet security is a real concern in today’s interconnected world, and SaaS accounting software is suitable for many businesses, those dealing with highly sensitive financial data and strict regulatory requirements may find greater peace of mind by adopting on-premise software. On-premise solutions provide businesses with increased control over their data, security protocols, and compliance efforts.

Ultimately, the decision between SaaS and on-premise accounting software should be based on a thorough assessment of the business’s specific needs, budget, and risk tolerance. By understanding the potential risks associated with cloud-based solutions and carefully weighing the alternatives, businesses can make informed choices to protect their financial data and maintain the security and integrity of their operations.

One software option does not fit all, which is why AccountMate offers multiple accounting software options, from SaaS, hosted or on-premise.

Choose choice, choose AccountMate. An AccountMate Authorized Solution Provider can help assess the security needs of companies and provide a recommendation of which installation options best suit your needs. Contact us now or call 707-774-7537 so we can learn about your unique business and craft a solution just for you.