Tag Archives: hosted accounting software

AccountMate 13.2 for SQL and Express Release is Now Available

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AccountMate 13.2 has just rolled out an array of exciting features and enhancements aimed at simplifying your business operations and boosting efficiency. Let’s delve into the key updates that this latest release brings to the table.

Accounts Payable Payment Automation: Say goodbye to the hassle of manual payment processing! AccountMate 13.2 introduces the Accounts Payable Payment Automation feature, which streamlines vendor payment processing through the REPAY payments provider. This means no more printing checks or generating ACH files manually. With this feature, you can save significant time and money on B2B payments while still allowing vendors to choose their preferred payment method.

Enhanced User Login Authentication: Security is vital, and AccountMate recognizes that. That’s why we’ve added Multi-Factor Authentication to the login process in this release. Users now have the option to enforce a secondary authentication step, ensuring that only authorized personnel gain access to the system.

Expanded E-mail Service Options: With support for Gmail, Hotmail, and Yahoo added to Exchange and Office 365, you now have more flexibility in choosing your outbound e-mail service. This makes communication even more convenient for your company.

Streamlined Price List Import: Importing pricing information just got easier with the new Import Price List feature. Whether you’re dealing with inventory records or customer pricing, this enhancement saves valuable time and minimizes data entry errors.

New 401K Plan Census Function: For payroll management, the new 401K Plan Census function simplifies the process of gathering essential employee information, ensuring compliance with IRS and Department of Labor regulations.

Bank Compatibility and Positive Pay Support: AccountMate 13.2 expands its bank compatibility, now supporting positive pay file formats for several additional banks. This enhances your financial security by enabling you to take advantage of positive pay services offered by these banks.

Flexible Customer Record Management: With the ability to change parent account numbers assigned to customer records, managing customer relationships becomes more adaptable and convenient.

Improved Inventory Cost Tracking: AccountMate now provides detailed information on landed costs and transaction dates, empowering you to make informed pricing decisions for your inventory.

Efficiency Boosters: Several new features and enhancements, such as streamlined transaction processes and powerful reporting tools, are designed to save time and reduce errors in your day-to-day operations.

More Powerful Reporting: AccountMate 13.2 introduces the ability to schedule printing, exporting, and emailing of report batches in various file formats, providing you with greater flexibility and convenience.

Enhanced AP Aging and Inventory Aging Reports: The AP Aging and Inventory Aging Reports have been enhanced to offer more filtering options, allowing for tailored insights into your accounts payable and inventory management.

Beginning Balances in Financial Statements: Lastly, the addition of the Beginning Balance option in the Balance Sheet and Consolidated Balance Sheet reports facilitates deeper analysis of your financial statements, aiding in identifying potential fiscal year-end closing issues.

AccountMate 13.2 is packed with features and improvements that aim to streamline processes, enhance security, and provide you with greater flexibility and insights into your business operations. With these updates, managing your accounting, inventory, and payroll tasks becomes more efficient and effective than ever before.

It’s essential to work closely with experienced ERP consultants and vendors who can guide you through the selection and implementation process, ensuring that your ERP system aligns with your business’s immediate needs and long-term vision.

Are you considering a new ERP system? Contact our experts! We have local solution providers who can help you navigate the process. Contact us now or call 707-774-7537 to talk to someone about your specific needs.

Best ERP System Integrations for Wholesale Distribution Companies

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In the fast-paced and dynamic world of wholesale business, staying ahead of the competition requires a strategic approach to managing operations. Enterprise Resource Planning (ERP) systems have become indispensable tools for wholesale distribution companies, streamlining processes and enhancing overall efficiency. However, the true power of an ERP system is unleashed when it seamlessly integrates with other essential business applications. In this article, we will explore key ERP system integrations that prove beneficial for wholesale distribution companies, empowering them to meet the demands of a rapidly evolving marketplace.

Inventory Management Integration

One of the primary challenges for wholesale distribution companies is effectively managing large and diverse inventories. Integrating the ERP system with advanced inventory management software allows real-time tracking of stock levels, order fulfillment, and automated replenishment. This integration ensures accurate and up-to-date information, reducing the risk of stockouts and overstock situations. By optimizing inventory levels, wholesale distribution companies can improve customer satisfaction and minimize holding costs.

Customer Relationship Management (CRM) Integration

Enhancing customer relationships is crucial in the wholesale industry. Integrating the ERP system with a robust CRM solution provides a 360-degree view of customer interactions, order history, and preferences. This integration enables sales and customer service teams to access comprehensive customer data, facilitating personalized communication and targeted marketing strategies. By understanding customer needs and behaviors, wholesale distribution companies can build stronger, long-lasting relationships and identify opportunities for upselling and cross-selling.

Supply Chain Management Integration

Efficient supply chain management is vital for the success of wholesale distribution companies. ERP integration with supply chain management tools facilitates end-to-end visibility into the supply chain process. From procurement to production and distribution, this integration optimizes the flow of goods, reduces lead times, and minimizes costs. Real-time tracking and analytics empower wholesale distribution companies to make informed decisions, respond to market changes promptly, and enhance overall supply chain resilience.

E-commerce Platform Integration

As e-commerce continues to reshape the wholesale landscape, integrating the ERP system with e-commerce platforms is essential. This integration ensures seamless order processing, inventory synchronization, and accurate product information across various online channels. By automating these processes, wholesale distribution companies can efficiently manage online sales, reduce order processing times, and provide a consistent and positive customer experience.

Financial Management Integration

Integrating the ERP system with financial management software streamlines accounting processes, invoicing, and financial reporting. This integration enhances accuracy and transparency in financial transactions, supporting better decision-making. Wholesale distribution companies can gain insights into cash flow, profitability, and financial performance, enabling them to optimize resources and meet financial goals.

Our Partners Make it Easy

  1. Infor F9

Infor F9 is a powerful financial reporting and analysis solution that provides speed, flexibility, and ease of use to more than 30,000 customers worldwide using over 150 general ledgers, including AccountMate. Infor F9 dynamically links your general ledger data to Microsoft Excel, and rapidly presents a real-time view of business information with just the push of a button. No exports or manual entries are required, eliminating labor-intensive reporting, and giving you more time to analyze data and focus on strategic planning.

2. Nowsight™

Nowsight™ stiches together all your data sources to create a real-time, always-on, view of your company, that you can access 24/7/365. We help get the results you need to grow your business using powerful visualizations, prescriptive insights, and automated alerts. Nowsight™ gives you the information you need to increase revenue and profitability.

3. insightsoftware

With insightsoftware, you can improve your financial and operational reporting capabilities and stay in Excel. With the right tools, your reporting can be automated and curated to your teams’ specific needs, enabling you to speed up processes and get more done within a single reporting cycle. You will be able to quickly build reports with up-to-date data. Save time by easily building flexible and customizable reports in Excel that are connected directly to all your data sources. You can let your reporting tool do all the work. Automate your report distribution to decision-makers while maintaining AccountMate’s built-in securities, speed-up analysis with transactional drill downs, connect the dots across your organization and enjoy total visibility and access to all your data with drill-down functionality to investigate variance and fix reconciliation issues, fast.

In the competitive landscape of wholesale distribution business, ERP system integrations play a pivotal role in driving efficiency, reducing costs, and enhancing overall productivity. By connecting the ERP system with inventory management, CRM, supply chain, e-commerce, and financial management tools, wholesale distribution companies can create a unified and streamlined business environment. As technology continues to advance, staying agile and leveraging these integrations will be crucial for wholesale distribution companies aiming to thrive.

Are you considering a new ERP system? Contact our experts! We have local solution providers who can help you navigate the process. Contact us now or call 707-774-7537 to talk to someone about your specific needs.

Important Questions to Ask an ERP Software Company During Your Selection Process

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Enterprise Resource Planning (ERP) systems play a pivotal role in modern businesses by integrating and streamlining various operations, processes, and data into one cohesive platform. Choosing the right ERP software is a significant decision that can impact your organization’s efficiency, productivity, and growth.

To make an informed choice, it’s essential to ask the right questions during the selection process. This article explores the crucial questions you should pose to an ERP software company before deciding.

  1. What is Your Industry Expertise?

Start by asking the ERP software company about its experience in your specific industry. Industry expertise is invaluable because it means the vendor understands the unique challenges and requirements of your business sector, which can lead to more effective solutions.

2. Can You Provide References or Case Studies?

Request references or case studies that demonstrate the vendor’s success stories with other organizations. Hearing about the experiences of similar businesses can offer insights into how the software performs in real-world scenarios.

3. What Modules and Features Does Your ERP System Offer?

Dive into the details of the ERP system’s capabilities. Identify which modules and features are included in the software. Ensure that the system aligns with your business’s requirements, including finance, HR, inventory management, and more.

4. Is the ERP System Scalable?

Ask if the ERP system is scalable to accommodate your organization’s growth. Scalability is vital to ensure the software can evolve with your business and adapt to changing needs without requiring a complete system overhaul.

5. How Does Integration Work with Other Systems?

Inquire about the ERP system’s integration capabilities. It should seamlessly connect with other essential software solutions your organization uses, such as CRM, supply chain management, or e-commerce systems. Integration minimizes data silos and enhances efficiency.

6. What About Data Security and Compliance?

Data security and compliance are non-negotiable in today’s business environment. Ensure that the ERP software complies with industry regulations and offers robust security features to protect sensitive information.

7. What is the Implementation Timeline?

Ask about the estimated timeline for implementing the ERP system. Delays can disrupt your operations, so it’s essential to have a clear understanding of the timeframe required for a successful rollout.

8. How is Training and Support Handled?

Effective training and support are crucial for your team to use the ERP system optimally. Inquire about the training resources provided by the vendor and the ongoing support options available.

9. What is the Total Cost of Ownership (TCO)?

Understanding the total cost of ownership is essential. This includes not only the software’s licensing fees but also any additional costs such as maintenance, support, and hardware requirements. A transparent view of TCO helps you plan your budget more effectively.

10. Can the ERP System Be Customized to Our Needs?

Every organization is unique, and your ERP system should be customizable to fit your specific requirements. Ask the vendor about the extent to which you can tailor the software to align with your business processes.

11. What’s the Vendor’s Update and Maintenance Policy?

Learn about the vendor’s approach to updates, patches, and ongoing maintenance. Regular updates are essential to keep the software secure and up-to-date with industry standards.

12. Are There Hidden Costs or Additional Fees?

Sometimes, there may be hidden costs associated with ERP implementations. Ask about any potential hidden fees or additional charges, so you can budget accordingly.

Selecting an ERP software company is a significant commitment for any organization. By asking these crucial questions, you can gain a comprehensive understanding of the ERP system’s capabilities, the vendor’s expertise, and how well the solution aligns with your business objectives. Thoroughly evaluating your options and consulting with experts will help you make an informed decision that can streamline your operations, enhance productivity, and drive your organization’s success. Talk to our experts! AccountMate has local experts who can help you navigate your ERP solution needs. Contact us now or call 707-774-7537 to talk to someone about your specific needs.