Category Archives: Manufacturing

Is ERP Implementation as “Scary” as You Think? Strategies for Wholesale Distribution Companies

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Enterprise Resource Planning (ERP) systems have long been considered a powerful tool for businesses seeking to streamline their operations, enhance efficiency, and gain a competitive edge. However, the prospect of ERP implementation can be daunting, especially for wholesale distribution companies dealing with vast inventories, complex supply chains, and dynamic market demands. In this article, we will explore whether ERP implementation is as “scary” as it may seem and discuss strategies that can help wholesale distribution companies navigate this transformative process.

Understanding the Fear

The fear associated with ERP implementation often stems from concerns about disruptions, costs, and the perceived complexity of the system. Wholesale businesses, with their intricate network of suppliers, distributors, and customers, fear that the transition to an ERP system might lead to operational downtime, data inaccuracies, and resistance from employees accustomed to existing processes.

Strategies to Alleviate ERP Implementation Anxiety

  • Thorough Planning

One of the primary reasons ERP implementations go awry is insufficient planning. Wholesale distribution companies should invest time and resources in detailed project planning. This involves defining clear goals, establishing realistic timelines, and assembling a cross-functional team to oversee the implementation process.

  • Selecting the Right ERP Solution

Wholesale distribution companies must carefully choose an ERP solution tailored to their specific needs. Considerations should include the scalability of the system, its compatibility with existing software, and the ability to integrate seamlessly with the current workflow. Engaging in a comprehensive vendor selection process is crucial to find a solution that aligns with the company’s objectives.

  • Employee Training and Change Management

A significant portion of the fear surrounding ERP implementation is rooted in the resistance of employees to change. Adequate training programs should be implemented to familiarize employees with the new system. Change management strategies, such as communication plans and employee involvement, can help alleviate apprehensions and facilitate a smoother transition.

  • Data Migration and Cleansing

Wholesale distribution companies often have vast amounts of data stored in various formats. A meticulous approach to data migration and cleansing is essential to ensure the accuracy and integrity of information within the ERP system. Investing time and resources in this phase will pay off in the long run by preventing data-related issues.

  • Phased Implementation

Rather than attempting a full-scale implementation all at once, wholesale distribution companies may benefit from a phased approach. This involves rolling out the ERP system in stages, allowing for incremental adjustments, testing, and feedback. This method minimizes disruptions and provides opportunities for continuous improvement.

  • Continuous Evaluation and Optimization

ERP implementation is not a one-time event; it’s an ongoing process. Wholesale distribution companies should establish mechanisms for continuous evaluation and optimization of the ERP system. Regular assessments and feedback loops will help identify areas for improvement and ensure that the system evolves with the changing needs of the business.

While ERP implementation for wholesale distribution companies may seem like a daunting task, it doesn’t have to be as “scary” as it appears. With meticulous planning, the right choice of ERP solution, a focus on employee engagement and the selection of an experienced reseller, wholesale distribution businesses can navigate the implementation process successfully. By viewing ERP implementation as an opportunity for positive change rather than a disruptive force, wholesale distribution companies can unlock the full potential of these powerful systems and gain a competitive advantage in the dynamic marketplace.

Are you considering a new ERP system? Contact our experts! We have local solution providers who can help you navigate the process. Contact us now or call 707-774-7537 to talk to someone about your specific needs.

New Clients and Laws Move 65-Year-Old Manufacturing Company into High Tech

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Founded in a family garage north of Fort Worth, Texas, in 1940, the George Renfro Food Company had humble beginnings, distributing packaged spices and pepper sauces. In 1972, under its current name, Renfro Foods, Inc., the company acquired Olé Foods’ hot sauce recipes and transformed them into a tastier salsa recipe, giving rise to Mrs. Renfro’s salsas. These salsas gained popularity for their quality flavor and reasonable prices, leading to a significant expansion in production operations.

Renfro Foods continued to evolve, adding various salsa flavors, and expanding its presence. Today, Mrs. Renfro’s boasts a diverse product line, including numerous salsas, sauces, and relishes, available in multiple countries.

The Challenge

Despite its success, Renfro Foods faced operational challenges. The company relied on separate paper ledgers, QuickBooks invoices, and Peachtree inventory systems that were not interconnected. These systems couldn’t meet the demands of new federal bio-terrorism laws, third-party audits required by private-label clients, and the need to trace ingredients down to specific lot and case numbers for product safety.

The Solution

Renfro Foods recognized the need for integrated solutions, leading them to choose AccountMate’s accounting software and Manufacturing Conductor to meet their evolving requirements. This integration streamlined ingredient tracking, surpassing FDA and industry standards. Ingredients can now be traced within two minutes, a significant improvement over the industry’s two to four-hour requirement.

Doug Renfro, President of Renfro Foods, praised the software’s impact, stating, “AccountMate Financial Software and Manufacturing Conductor have provided our company with much more information than we’ve had in the past.” Renfro Foods achieved compliance with the Bioterrorism Act, gained valuable insights, and landed new customers for both their branded and private-label business.

The Result

With AccountMate Financial Software and Manufacturing Conductor, Renfro Foods now has access to detailed information within seconds and custom reporting capabilities within one integrated system. They excel in meeting stringent compliance standards, providing cradle-to-grave tracking and absolute traceability. This level of detail allows Renfro Foods to serve customers, brokers, and vendors with accurate and timely information, improving their position in the private-label marketplace.

Renfro Foods’ journey demonstrates how innovative software solutions can enhance not only compliance but also overall efficiency, helping businesses provide high-quality products with confidence. Mrs. Renfro’s products continue to delight consumers worldwide, thanks to their commitment to quality and compliance.

Read the full case study here.

Want to speak to one of our highly-skilled business professionals about what AccountMate can do for your business? Contact us now or call 707-774-7537.

Manufacturer Grows International Business with AccountMate ERP Software

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Jonell, Inc., a Texas-based powerhouse in filtration and separation equipment, has been a trusted name in the oil, gas, and petrochemical industries since 1987. With over 9,000 filter elements in various configurations and micron ratings, Jonell is a go-to choice for quality replacement elements. The company’s commitment to ISO-certified quality control ensures that every customer order meets rigorous standards.

The Challenge

Jonell faced rapid growth and increased demand for exclusive filtration products. However, their existing proprietary system lacked essential features for real-time information, integration, and automation. Managing various business functions across three separate, non-integrated software systems became laborious and error prone. This led to inventory issues, production bottlenecks, and scheduling problems.

Build-to-order sales also suffered, causing significant delays and inventory shortages. The manual handling of information consumed valuable time and resources.

With over 35% of business being export-oriented, Jonell needed a robust solution that could provide real-time information, handle ISO quality requirements, and keep up with increasing build-to-order sales.

The Solution

Jonell turned to an AccountMate solution provider known for solving complex business challenges. After a thorough analysis, they recommended implementing AccountMate’s SQL financial system for its scalability and open architecture. They also addressed shop floor processing with Manufacturing Conductor™, a comprehensive solution for real-time production management.

Raw materials were bar-coded upon receipt and tracked through the manufacturing process with data capture. This streamlined shop floor management, reduced bottlenecks, and improved customer satisfaction. Manufacturing Conductor seamlessly integrated with AccountMate, capturing inventory data for real-time reporting on costs and quantities.

To support ISO quality control, the system enabled swift identification, documentation, and resolution of problems or non-conformances.

The Result

Jonell’s transformation was a resounding success. They received real-time information, integration, and automation to manage quality standards effectively. AccountMate software scales effortlessly to accommodate their growing sales and production volumes. Employees quickly adapted to the system and use it efficiently.

With the help of AccountMate and Manufacturing Conductor, Jonell achieved ISO 9001:2008 certification within a year of software implementation, enhancing their global business prospects.

Jonell, Inc. stands as a testament to how innovative technology solutions can revolutionize an industry, making processes more efficient and businesses more competitive.

Read the full case study here.

Want to speak to one of our highly-skilled business professionals about what AccountMate can do for your business? Contact us now or call 707-774-7537.